General Terms and conditions
Registration and Confirmation
Registration is subject to capacity limitations. Registration must include the name of any accompanying person to ensure their inclusion into the planning of the social programme. Upon receipt of registration invoice or confirmation, registration is considered official and effectual. This document is a valid VAT invoice which may be submitted to the local tax and revenue office for tax purposes.
Invoicing and Due Date for Fees
Fees for the scientific programme of the event will be charged in the name and on behalf of the company MCO Congrès inclusive the statutory French VAT rate of currently 20%. Fees for the social evening and the social programme will be charged in the name and on behalf of the company MCO Congrès inclusive the statutory French VAT rate of currently 20%. All fees are due upon receipt of the registration invoice or confirmation form. Transfer payments must include the name of the participant and the invoice number, otherwise they will not be accepted. All major credit cards are accepted.
Scope of Services
Event fees and include participation in the scientific programme only. Additional fees for the Workshop Courses and social programme will apply. Included in this fee : Admission to all scientific sessions, access to the technical exhibit, Congress materials (congress bag, final programme, name badge), coffee breaks, welcome cocktail (Sunday 28 August, registration compulsory), farewell Cocktail (Friday 2 September, registration compulsory), a bus & metro pass offered by the City of Lyon.
Cancellations, Changes, Refunds
Cancellations can be made in written form only and will only be accepted if received by July 31, 2016. A cancellation fee of 50 EUR will apply. The same terms apply for cancellations of the social programme, however no cancellation fee will be charged. Name changes are accepted until 27th August, 2016 (no extra charge). Amounts due will be reimbursed after the congress. Any cancellations after this date or no-shows at the event are not eligible for a refund and the full fee in accordance to the registration invoice or confirmation will be due. Any requested additions to existing reservations or reservations made during the event on-site will be processed according to availability.
Event Cancellation, Refunds
There is limited capacity for all events. For certain events a minimum number of participants is required. If the minimum number of participants is not reached, the organiser reserves the right to cancel all or parts of the event on a short-term notice. In this case, all paid fees will be fully refunded.
Force Majeure, Disclaimer
The organiser is responsible for all changes to individual parts of the event. Claims for damages are excluded if the staging of the event or individual components are hampered or prevented by unexpected political or economic events or generally by force majeure or by the cancellation of speakers or if similar changes are required.
Limitation of Liability
Conventus acts as an intermediary for the programme offered by the organiser and, therefore, assumes no liability whatsoever for the event. Any liability for services and possible problems with the services lies exclusively with the provider of services. Participation in activities of the social programme is exclusively at one’s own risk.
Conventus assumes liability for death or injury to body or health, provided there has been negligence or an intentional breach of duties by the event organiser, its legal representatives, or vicarious agents.
In the event of any other damage, the liability of Conventus, its legal representatives and its vicarious agents is limited to deliberate and gross negligent conduct, provided that no essential contractual obligations have been breached.
By registering to attend EMC 2016, you grant permission to the organizer, to use photos/films - taken onsite during the meeting - in public relations and promotional pieces, written publications, videos and on the society's website for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact the congress secretariat at any time.
Use and Storage of Data
Information provided by you will be solely used for the purposes of contractual performance and/or the sending of event invitations from MCO Congrès in relation to EMC events. Your information will not be provided to third parties unless you have provided written consent. You have the right to request information at any time about your saved data without giving reason. Information can also be edited, delete or blocked at any time. You may withdraw your consent to use your personal information by contacting firstname.lastname@example.org or by postal mail at: MCO Congrès, 285 Corniche Kennedy 13007 Marseille - France. Our online form is also available at www.mcocongres.com